How to Compress Outlook MSG File Using Two Easy Methods?

MSG files are single Outlook emails that are tough to organize and this issue ultimately makes a lot of users seek solutions for how to compress Outlook MSG files. Thus, doing this makes the MSG files lighter, and eventually managing them becomes easier than ever before. So, when an individual reduces the MSG file size, the user can swiftly access, edit, or share them according to their convenience.

Not only this, but by resize Outlook MSG file size, it turns into a more gathered format. Therefore, to learn how is this possible and what are the different ways to compress Outlook MSG file, read the article till the end. Moreover, this blog post also highlights the multiple reasons, best MSG compressor, benefits of automated tools, etc. so that the reader gets complete knowledge and easily figure out the right way to resize Outlook MSG file size.

Reasons to Compress Outlook MSG File

• To manage MSG files in bulk or save them in dedicated folders effortlessly.
• Another reason to reduce the MSG file size is to free up the storage space of the device.
• One more cause to compress Outlook MSG file size is to transfer the MSG files faster and quicker.
• This also helps in eliminating the chances of file corruption as they compress into a lighter format.
• Doing this also results in better device performance as the MSG files are heavy and slow down the operations of the system.

Manual Way to Reduce the MSG File Size

In the conventional method, the most ideal file format to resize Outlook MSG file size is TXT. This extension is easy to share, edit, or view. Plus, it can be easily opened in Notepad and consumes less storage than the MSG extension. Therefore, the steps to convert MSG file into TXT format are as follows:

1. Browse the location of the MSG files saved on your device.
2. Now, right-click on the one that you want to compress.
3. Then select the Rename option.
4. Once done, manually change the extension of .msg to .txt.
5. When it is saved, right-click on the .txt file and select Open With.
6. Now, choose Notepad and access the MSG file in a lighter text format only.

Read before following this solution: The above-mentioned manual way to compress Outlook MSG file is completely indirect. It disturbs the email formatting and eliminates all the multimedia files attached in that. Moreover, it does not support all the characters of the MSG file which makes the file inappropriate for any professional use. Over and above that, entire data loss is also possible in this solution. Overall, it can be followed for one or two MSG file compression but not for bulk compression at all. 

How to Compress Outlook MSG File Professionally?

The most trustworthy solution to reduce the MSG file size is an expert-suggested MSG Converter. Thus, the ideal solution that neither alters the data, format, or attributes of the MSG file after conversion is EML. This is an appropriate extension that is lighter in size and makes the MSG file easier to access in various email clients and share with anyone without any hassle.

Moreover, getting this MSG compressor is not just limited to EML format as it also allows the user to convert the MSG file into 35+ saving options. It is a one-stop solution that ensures the safety, security, and ease of the user as well as their crucial data. Apart from that, the mentioned automated software is developed with high-tech features that function seamlessly according to users’ commands. Therefore, the easy steps to use this utility to reduce the MSG file size are as follows:

1. Install the MSG file compressor on your device.
   
2. Locate the scattered MSG files or folders using the dedicated options.
   
3. Choose EML from the saving options.
   
4. Then, select any desired output saving location.
   
5. Further, pick one naming option for easy access to the file.
   
6. Apply filtrations if you want any for specific results.
   
7. Click on Convert to save MSG in EML format.
   

Benefits of Using MSG File Compressor Tool

• It has multiple options to choose specific MSG files that the user wants to resize. It results in accurate output generation.
• The professional solution offers 35+ saving options such as convert MSG to PDF files, transfer MSG to Yahoo directly, extract email addresses, and other MSG conversion or transfer options.
• Another feature of MSG compressor software is that it has 10+ file naming options so that the user can effortlessly find and access the resized MSG files.
• The automated tool lets the user choose the saving location of the file according to their choice. It can be anywhere from a local drive to a paired external device of their choice.
• This tool also offers advanced filters such as To, CC, BCC, Excluded folders, Root Folder, Date Range, and so on which helps in getting a more refined output.
• Another great advantage of using this tool is that it supports all the attachments and attributes of the MSG file so that there is no chance of data loss at all.
• Even if the user performs bulk MSG file compression, the results are 100% accurate without any failure or data compromise.
• Last but not least, the new users can also download the trial version of this tool to test the features and functionality of the software for free of cost.

FAQs

1. Which is the best format to compress Outlook MSG file size?

If you want to manually reduce the MSG file size then TXT is a great format. But if you want to professionally resize the MSG file without any data loss then converting it to EML is the best way. This not only makes the MSG files organized but also makes them easy to import into multiple email clients.

2. Can I convert MSG file into HTML using this tool?

Yes, by using the mentioned tool, one can easily convert MSG files into HTML format. Doing this also reduces the MSG file size and makes them accessible via any web browser of their choice.

3. Is there any free MSG file compressor that is reliable?

The above-mentioned MSG compressor has a free edition which actually is a trial version to let the new consumers test it according to their requirements. However, this free MSG Compressor also has a limitation that is in the freemium edition it supports only 25 MSG files per folder.

4. Does compressing the MSG file alter the data?

If the user chooses the right method and right file format then there is no risk of data loss. Therefore, in such a requirement experts suggest the users save the MSG file in EML format as it is a great email client-supporting extension that is lighter than MSG.

5. Which are the best file formats to reduce the size of MSG files?

TXT, HTML, and EML are three file formats that are smaller than MSG files and are widely supported by multiple devices, softwares, or platforms.

Conclusion

In total, the professional solution is the best answer to how to compress Outlook MSG file as it safely converts the MSG file into the desired format. Moreover, its accuracy and reliability are also tremendous which makes it one of the best MSG file compressors available on the web. It has multiple licenses so that the user can get the one that fits their requirements and budget.

Read Next: Expert Guide to Convert MSG to DOC File Format In Bulk