How to Export MSG File From Outlook With All Attachments?

Do you also want to export MSG file from Outlook 2021, 2019, 2016, 2013, 2010, 2007, or other editions and finding the right way to do so? If your answer is yes then you are at the right place. With this blog’s solutions, it will be extremely easy for you to export Outlook email to MSG file format.

Thus, a lot of users want to archive their crucial Outlook data and therefore, decide to save them in MSG file format which is the locally saved single email file of Outlook. So, to inform you about each and every aspect of this topic, we are going to explain multiple techniques, reasons, etc. to save Outlook messages in MSG file.

Reasons to Export MSG File from Outlook 

• Users can download specific email messages from MS Outlook in MSG format.
• MSG files can be easily opened in the installed MS Outlook interface by double-clicking.
• You can easily find particular email messages as MSG files are stored by email subjects.
• MSG files can be easily shared with other users as these are considered lightweight files.
• This format is more like a local copy of the important Outlook emails and becomes handy to access.
• Saving Outlook emails as MSG file also frees up or declutters Outlook storage or folders, respectively.

How to Export Outlook Email to MSG File?

There are multiple ways to export MSG file from Outlook. Therefore, we will be giving a brief of each method along with their advantages and disadvantages. This will help you broaden your knowledge as well as choose the best method to save Outlook emails as MSG according to your work requirements. So, without any further ado, let’s learn about them seamlessly.

Technique 1: Using Outlook Save As Option

1. Open your Microsoft Outlook account on the device.
2. Choose an email that you want to export as an MSG file.
3. Click on File from the menu bar.
4. Select the Save As option.
5. Navigate the destination to save Outlook email to MSG.
6. Choose Outlook Message Format – Unicode (*.msg) in the Save as Type.
7. At last click on the Save button.

Drawbacks: It is very time-consuming as the user has to save each Outlook email separately in MSG format. Moreover, the files in this method save by default with the subject name and thus do not offer any renaming option. This thing also clashes multiple emails that have the same subject and creates confusion as well as unsaturation of data. 

Technique 2: Export MSG File From Outlook Using Drag and Drop 

1. Start MS Outlook email client.
2. Select an email from the definite folder or press “Ctrl+A” to select all email messages from that folder.
3. You can also check or uncheck specific emails from the desired folder.
4. Now, easily drag and drop those emails on a desktop or specific folder.
5. At last open that folder and see all Outlook emails in MSG format.

Drawbacks: There is no such guarantee of data quality using this method as it is not an expert-suggested way to export MSG file from Outlook. It may corrupt the files while saving from Outlook to MS format. Moreover, it is not recommended by industry experts or professionals due to its lack of safety and security. Plus, this method also does not offer the file-naming option which makes managing MSG files difficult for the user. 

How to Manage Exported MSG Files?

Once you export MSG file from Outlook on your system, you can easily manage or convert them using the professional MSG Converter. This tool has 35+ saving options such as MSG to Gmail, PDF, HTML, DOC, TXT, CSV, OLM, Entourage, Yahoo, G Suite, etc.

It also offers advanced features such as filters, selection modes, file-saving locations, naming options, and so on. Moreover, this software is also very interactive, easy to use, and simplified so that beginners to expert everyone likes its functionality. Over and above that, an individual can also install its free version to try and test the software’s efficiency according to their requirement metrics.

Conclusion

In this blog, we positively shared the different conventional ways to export MSG files from Outlook. Moreover, we also highlighted a pro tool to organize MSG files effortlessly in different standard formats or email clients. Therefore, dealing with export MSG files will no longer be an issue for you.

FAQs

How exporting emails from Outlook to MSG is beneficial?

It helps in taking a backup of important data, freeing up the Outlook space, easily sharing the MSG from a local location, and becomes easily accessible to open in Outlook whenever needed.

How to manually export Outlook emails into MSG file?

The ideal way to save Outlook emails in MSG format without using any automated solution is either via drag and drop method or saving the Outlook email in Outlook Message Format – Unicode (*.msg) option.

Read Next: Expert Guide to Save MSG to Mac Outlook