Buy the Expert-Recommended MSG Organizer to Manage MSG Files & Folders Efficiently. Do you also have some Outlook MSG files in your system and want to save MSG to PDF format effortlessly? If yes then you are on the right page to learn about MSG file to PDF conversion in bulk.
Thus, MSG is a very common extension of Microsoft Outlook but unfortunately, it is not supported by a wide range of devices and also makes sharing the files very complex. Therefore, in such a case, the user seeks helpful solutions to export MSG to PDF file with attachments.
Hence, to assist and inform you about all the aspects of this query, we made this complete blog. It covers everything from the introduction of the file formats to reliable answers on how to convert MSG to PDF swiftly. So, to explore and learn everything in detail, read the page till the end.
Introduction to MSG and PDF File Format
Before learning the detailed methods to backup MSG to PDF, let’s first get familiar with these file formats. Doing this may help in better understanding the reasons, steps, and choosing the best solution for MSG to PDF export.
So, MSG is basically the Microsoft Outlook and Exchange Message extension which is used to download individual contacts, emails, tasks, and other attributes. It contains everything from header and body to time stamps and attachments. However, its biggest drawback is that it is not versatile and has a very large size compared to other formats.
On the other hand, PDF means Portable Document Format which was introduced by Adobe and is currently used globally due to ease of access. Moreover, ranging from vector graphics and multimedia to text and more, it is capable of supporting almost every possible attribute. Not only this but PDF also allows implementations of passwords, signatures, encryption, and more to keep the data safe and secure.
Reasons To Save MSG to PDF File
Not every individual has the same reason to convert their MSG files to PDF. Thus, some may do this due to personal reasons or others may do this due to their professional causes. Therefore, to know what exactly instigates people to save MSG to PDF format in bulk read the below-shared points:
- PDF is a universally used file format that opens immediately on any device and version.
- Converting MSG to PDF allows the user to maintain the original format and content of the files without doing any sort of alteration at all.
- The PDF format is one of the file formats which is legally and ethically accepted everywhere.
- To make file sharing safe and secure from digital breaches, PDF also allows password protection and encryption.
- PDF also helps in data management and fosters easy sharing of them.
- Converting MSG to PDF also helps keep the database safe for a longer period as PDF makes the files compact enough to save on any device.
- MSG is completely dependent on Outlook which makes it a very restricted and outdated file format.
- PDF is the most appropriate format for printing as it never alters the layout.
Note: Apart from the above-shared reasons and benefits of exporting MSG to PDF, there might be other situations or user requirements as well that lead someone to seek the best MSG to PDF converter present in the market.
How to Save MSG to PDF With Attachments?
Exporting the Outlook MSG files to PDF format might look tricky but in reality, it is extremely easy. Thus, there are multiple manual and automated ways to backup MSG to PDF efficiently. Hence, to know about each one of them in detail, read the below-shared sections and choose the best method that works for you.
Conventional Methods to Convert MSG to PDF
These are the manual methods that have some technical steps to be followed by the user who wants to archive MSG to a PDF file. These ways may not be the appropriate or dedicated ones for MSG to PDF conversion but eventually give the desired output. So, let’s dive in to get their brief steps.
Use the Print Option To Export MSG to PDF
Almost every email service provider has a print option to get a hard copy of crucial emails. Similarly, Microsoft Outlook also offers the Print feature which can also be used to save MSG to PDF format. The process for this is as follows:
- First of all, start Outlook in your system.
- Now, find the MSG file there and click on it.
- Next, select the three-dot menu option.
- Once done, choose the “Print” option from the drop-down menu.
- At this step, select “Microsoft Print to PDF” in the Printer option.
- After this, click on “Print”, give PDF a name, and choose the saving destination.
- Finally, click on “Save” and you are done with MSG to PDF export.
Try the MS Word For MSG to PDF Conversion
This is another indirect way to convert MSG to PDF files via the MS Word Save As option. To follow this method, the user first needs to download the desired MSG file from Outlook and then convert it into a PDF file. The more detailed steps are mentioned below.
- Begin with opening Microsoft Outlook in your system.
- Find and click on the MSG file there.
- Now, click on three dots and select the “Save As” option.
- Next, choose the “Save As” type as .html and save it on the system.
- Once done, go to the file manager or where you have saved the MSG file in .html and right-click on it.
- Further, click on “Open With” and select “MS Word”.
- When the file opens in MS Word, click on the “File menu” and select “Save As”.
- At last, choose the saving type as “PDF” and you are done with MSG to PDF export.
Use Third-Party Online Converters
There are numerous third-party online converter tools that allow an individual to convert MSG file format into PDF. However, there are some consequences that repel a lot of people from using such online MSG to PDF converters. Thus, the steps to use it are as follows:
- Go to your web browser and search for MSG to PDF converter tool.
- Open any one of them that you find reliable and easy to use.
- Now, click on the upload button and select the MSG file.
- Next, choose the converting format as “PDF”.
- Once the MSG to PDF change is completed, download the PDF file effortlessly.
Why Are Manual Methods Not Reliable?
As you read above, all the conventional methods to change MSG to PDF are completely indirect which puts the sensitive and crucial data at stake. Plus, these ways are not suggested by any industry expert due to their tons of drawbacks. Therefore, to get a quick glimpse of their shortcomings, read the following points:
- Do not support download of MSG to PDF with attachments.
- Extremely time-consuming when it comes to batch MSG to PDF conversion.
- Very complex for non-tech or beginner users.
- Do not allow editing or formatting in the file during the conversion process.
- Need paid tools such as MS Word and Online converters.
- Using third-party tools can breach sensitive and important data.
- The quality of the MSG file to PDF can be compromised via these manual methods.
- These methods are limited to certain file sizes and create hurdles in saving files.
Read Also: Expert Guide to Convert MSG to PST
Pro Solution To Save MSG To PDF File
After learning about each and everything related to the conventional methods, it’s high time to explore the expert-suggested MSG to PDF batch converter. This automated solution is easy to use, trustworthy, and has lots of features.
Moreover, this tool ensures that all the elements and attributes of MSG files such as To, Cc, attachments, etc. stay intact even after the conversion into PDF. In short, this professional MSG to PDF converter completes the bulk export process quickly and allows the user to save the output at the desired location in the system.
- First of all, download and run the MSG to PDF converter.
- Now, select the MSG files or folders and click on “Next”.
- After this, choose the labels of MSG to export in PDF.
- Now, choose the desired file-saving destination by browsing the location.
- Further, choose one file-naming option to easily access the MSG to PDF converted files.
- At last, click on “Convert” and wait for a while to export MSG to PDF.
What Makes Professional Method The First Choice?
The above shared MSG to PDF converter is highly used and recommended by industry experts, business owners, entrepreneurs, and other users. It has lots and lots of unique features which make it win over other tools and methods as well. Therefore, some of the most prominent features of bulk MSG to PDF changer are as follows:
- Export MSG to PDF with attachments: One of the best features of this tool is that it saves the attachments of the MSG file as well. Thus, ranging from attachments including MS Word files and MS Excel files to Adobe PDF Documents and more, it downloads all sorts of attachments hooked with MSG files.
- Allow bulk conversion: Unlike many converters and manual methods, this tool allows the user to save MSG to PDF file format in bulk without any interruption. Moreover, the number of MSG files or folders does not hamper the time consumption and makes the process complete quickly and swiftly.
- Has file naming option: To easily identify and manage the converted MSG files into PDF, this software also has a file naming option. It allows the user to save the output with a set of attributes that vary from “DD-MM-YY”, “MM-DD-YY”, “MDS”, “Auto Incremental”, “YYYY-MM-DD + Subject”, and more.
- Works with all Outlook versions: This automated tool is extremely compatible as it supports all the versions of MS Outlook. It includes 2019, 2016, 2013, 2003, 2007, and other remaining. This makes it versatile and makes the selection of MSG files or folders completely unrestricted.
- Save the attributes of the MSG file: The above-mentioned expert-suggested tool also saves the attributes of the MSG file. It includes Cc, Bcc, From, To, Subject, Time, Date, Stamp, and so on. This helps in maintaining the originality of the MSG file and keeps the minor yet important information intact after conversion.
Verdict
In this entire blog post, we highlighted each and every aspect of the MSG to PDF file conversion. Thus, in a nutshell, we can conclude that the manual methods are not suggested every time as they compromise the file layout and context.
Not only that but these conventional methods may also lead to digital breaching of your sensitive data. Hence, choosing a professional tool like the one mentioned in this blog can bring a lot of ease, reliability, and quickness in this procedure to save MSG to PDF format.
FAQs
1. How to save MSG files to PDF format with attachments?
The steps to convert MSG to PDF are extremely easy. For this, you just need to follow the below-shared steps:
- Download and run MSG to PDF Converter software on your system.
- Click on the “Select File” or “Select Folder” button to load the MSG file.
- After that, enable the folder which you want to convert. Click Next.
- Now, select PDF as a file saving option to convert MSG to PDF.
- Click on the “Convert” button and start the conversion process.
2. Can I convert multiple .msg files with attachments using this software?
Yes, by using the MSG to PDF converter application, users can easily convert multiple MSG files with attachments.
3. Do pro tools maintain the original folder hierarchy of Outlook MSG file even after conversion?
Of course, yes, the software keeps the original folder hierarchy and data integrity even after the conversion of MSG to PDF.
4. Which is the best free MSG to PDF converter?
The above-mentioned software is the best MSG to PDF converter. The best thing is that it also offers a trial version which allows the users to explore all the features and later invest confidently for the paid version.